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This example configures the mailbox of Robin Wood to reject messages from the users Joe Healy, Terry Adams, and members of the distribution group Legal Team 2. Under Choose a group type section, select Mail-enabled security and click Next. Set the toggle to On, and choose whether to send the reply to people inside your organization or outside your organization. Convert a user mailbox to a shared mailbox (article) Ask for help in the Exchange forums. Select the name of the user (from whom you plan to give a Send on behalf permission) to open their properties pane. View Best Answer in replies below 2 Replies lou1sl jalapeno Dec 1st, 2021 at 9:44 PM check Best Answer Group moderators can approve or reject incoming messages. Using the same URL makes it easier for users to access your Exchange server because they only have to remember one address. This is the default option. For instructions, see Modify email address policies and Apply email address policies to recipients. If you receive the warning Overwrite the existing default SMTP certificate?, click Yes. To see what permissions you need, see the "Recipients" entry in the Feature permissions in Exchange Online topic. Not possible. On the Mail tab, select Manage mailbox permissions. When you're finished, click Save. You must make sure that the custom address you specify complies with the format requirements for that address type. Regardless of your decision, you need to configure a private DNS zone for the address space you choose. Choose the + (plus) button to add a new rule. The experience is modern, intelligent, accessible, and better. thumb_up thumb_down lock Send As Shared Mailbox to Restricted Distribution List - who needs It also has to be unique in your domain. Remove a license from a shared mailbox (article) Upgrade to Microsoft Edge to take advantage of the latest features, security updates, and technical support. Try it now! mentioning a dead Volvo owner in my last Spark and so there appears to be no Adding the external user - "someone@externalorganization.com" to Contacts and Creating a Distribution group also isn't a good alternative. In this case, you can consider reducing the number of users or using a different workload, such as a Microsoft 365 group or a Public folder. For example, you can configure a mailbox to accept or reject messages sent by specific users or to accept messages only from users in your Exchange organization. If you're configuring a mailbox to reject messages from individual senders, you have to use the RejectMessagesFrom parameter. Select the shared mailbox you want to edit, then select Members > Edit. Resource mailboxes: Select this check box if you want to include Exchange resource mailboxes. Add: Click Add to add a new email address for this mailbox. Reject messages from: Use this section to block people from sending messages to this user. For help on this, refer to this article: Access another person's mailbox.